Planning a Photoshoot:
17 Practical Tips for your First-Time
Planning a photoshoot can feel overwhelming, especially if it’s your first time working in a professional studio. There’s a lot to think about — lighting, props, crew, and timing — but with some careful organisation, your day can run smoothly and be an enjoyable creative experience.
At Arch Photo Studio in South London, we often help photographers, small brands, and creatives with their first studio photoshoots. Many are launching products, building portfolios, or experimenting with studio lighting for the first time. Whatever your project, a solid photoshoot plan and good photography planning can make all the difference.
Here’s a practical guide to planning a photoshoot, including tips for preparation, setup, and making the most of your studio time.
1. Define Your Concept and Goals
Decide the purpose of your shoot: a website, social media, lookbook, or portfolio? Think about the story you want to tell — the tone, emotion, and style. Writing down your objectives is a simple but effective part of photography planning that guides all your creative choices, from lighting to props.
2. Create a Mood Board
Collect visual references for your photoshoot concept. Pinterest, Google Slides, or even a PDF with examples of lighting, poses, wardrobe, and colours can work. A mood board keeps everyone aligned and ensures your photoshoot plan is clear to the team.
3. Build a Detailed Shot List
List every shot you want to capture. Organise by priority and sequence so nothing is forgotten. A photoshoot checklist is especially useful for product or eCommerce shoots where consistency is key. Keep in mind the aspect ratios of where the final images will be used.
4. Choose the Right Studio
Select a studio that fits your creative vision and budget. At Arch Photo Studio, we provide a blackout space, full lighting kit, backdrops, and rigging options — ideal for portraits, products, and fashion projects. If you’re booking a first studio photoshoot, it’s worth asking if staff can help with setup or lighting tips.
5. Prepare Outfits and Products
Whether it’s fashion or product photography, plan your wardrobe and props in advance. Bring extra options to account for lighting adjustments. For product shoots, ensure items are clean, polished, and ready to display. Small tools like lint rollers or polishing cloths can save time during the shoot.
6. Confirm Your Team and Roles
Even small shoots benefit from extra hands. Roles might include:
- Photographer or videographer
- Hair and makeup artist
- Model(s)
- Wardrobe or prop stylist
- Assistant or runner
Keep it lean, but make sure everyone knows their responsibilities. For solo shoots, an assistant can help with the making of photoshoot tasks like holding reflectors or adjusting lights.
7. Prepare a Call Sheet
A professional call sheet helps everyone stay organised. Include:
- Names and contact numbers
- Studio address and travel instructions
- Call times and schedule
- Wardrobe, props, and photoshoot plan notes
Distribute at least a day in advance of your shoot to avoid last-minute confusion.
8. Sort Out Travel and Parking
Plan your route, check for transport disruptions, and allow extra time for unloading gear. At Arch Photo Studio, we have space for one car on most weekdays. The street parking is free at weekends. Arriving early helps you start your day calmly.
9. Test and Pack Your Equipment
Check camera gear, lighting, batteries, and memory cards ahead of time. Bring backups where possible. A well-packed kit is essential for smooth photography planning.
10. Allow Time for Setup
Setting up lights, backdrops, and props takes longer than expected. Allocate 30–60 minutes before your first shot. Hair and makeup can run in parallel to make efficient use of time.
11. Think About Props and Backgrounds
Props add depth and personality. Choose items that enhance your concept without cluttering the frame. Ask in advance if the studio can provide additional stands, fabrics, or rigging tools.
12. Prepare Yourself Physically and Mentally
Get a good night’s sleep, eat well, and stay hydrated. Avoid heavy, salty meals or alcohol the day before. Being calm and rested helps you perform better — whether you’re behind or in front of the camera.
13. Feed Your Team
Bring snacks, water, and lunch. A fed and happy team works efficiently, and you won’t waste time running out for food during the shoot.
14. Plan for Social Media and Confidentiality
Decide what can be shared online and communicate embargoes clearly. A note in your call sheet avoids accidental leaks for unreleased products or campaigns.
15. Print Model Release Forms
If models are involved, have forms ready for signing. This ensures you can use the images commercially without issues.
16. Relax and Enjoy the Process
Don’t overthink it — the best images often come from spontaneous moments. A relaxed environment benefits everyone on set.
17. Review and Reflect
After the shoot, note what worked and what could improve. Every session teaches lessons for future photoshoot planning.
Final Thoughts On Planning A Photoshoot
Whether it’s your first studio photoshoot or a small brand’s product launch, proper planning a photoshoot makes the experience smoother and more creative.
At Arch Photo Studio, we offer a friendly, fully equipped space for portraits, products, and fashion photography. We’re here to help you execute your photoshoot plan efficiently and enjoyably.
[Book your studio slot →] or get in touch to discuss your shoot.
